Accounting Coordinator

The Accounting Coordinator is responsible for the accurate and timely processing of campaign receivables in the donation management system as well as following up with donors on all declined payments and recording these donations in the donation management system.

This role is also responsible for ensuring accurate contact data and banking information is recorded for all registered charities providing updates and participate in verification of payments and mailings to these charities.

This hybrid position is based in Ottawa and serves the regions of Prescott-Russell, Ottawa, Lanark and Renfrew counties. You are expected to work from the office two days per week.

Accounts Receivable

• Responsible for preparing all bank deposits for payments received from workplaces for employee payroll deductions, corporate matches, and corporate pledged donations
• Record the payments received against the campaign receivables, payment adjustments, invoices and other receipts in the donation management and financial system.
• Responsible for the accurate and timely processing of donor credit cards and Pre-Authorized Chequing (PACs), including the creation and preparation of monthly upload files for PACs and credit card donors for posting in the donation management system.
• Work closely with the Processing team to ensure accurate and timely recording of any new monthly donors to be processed.
• Provide Processing with any new pledge information received from Other United Ways through their designation payments.
• Work with Officer, Accounts Receivable & Campaign Disbursements to investigate disputes or discrepancies on outstanding balances, stop payments, with company contact or other United ways.
• Contact all credit card/PAC donors below the Major Donor donation level with declined credit card/PAC payments and process recoveries in a timely manner.
• Consult with Resource Development staff to coordinate recoveries of NSF payments at the Major Donor donation level.
• Provide up to date reporting/tracking on all NSF credit cards and PACs.
• Create and update communications in the donation management system for all NSF recovery attempts, cancellations, etc.

Campaign Disbursements

• Maintain up to date information on charities in the financial and donation systems.
• Monitor designations inbox to answer agency and donor questions about payouts
• Assist with execution of designation payouts to other registered charities with various tasks such as verifying cheques and stuffing envelopes

Period End Processing

• Prepare year-end reconciliation and analysis of credit card/PAC payments and NSFs
• Ensure accurate data entry into the accounting system and donor databases for timely month-end and year-end close processes.
• Participate in year-end audit process as relevant to role

Other Duties

• Other tasks/reports requested by management.
• Ad-Hoc assignments as needed.