Career Opportunity
Executive Assistant
Position Summary and Responsibilities:
The Executive Assistant will coordinate the effective operation of the Vice-Presidents, Resource Development and Marketing and Communications offices by providing senior-level administrative management and logistical support. They will support the Vice-Presidents in the sharing of information within the departments and the organization and bringing together the two teams to support strong results around the two portfolios. This position also supports senior volunteer and external stakeholder engagement.
They will:
- Collaborate with all departments’ administrative staff members to ensure departments’ professional cooperation and cooperation on administrative matters.
- Provide research and pre-briefing materials in advance of meetings
- Coordinate and prepare accurate staffing and vacation schedules, ensuring that organizational requirements are met.
- Liaise and support senior volunteers respectfully and efficiently to ensure they are equipped with all necessary information and materials to enable them to fulfill their mandate.
The executive assistant will also be able to support special projects anchored in community impact work, such as special events and communications, as well as marketing and fundraising campaigns
The Executive Assistant can work independently and with colleagues from other departments to ensure the best possible service is provided to all stakeholders. They want to join a high-performing, collaborative team and can thrive in a remote working environment.
This hybrid position is based in Ottawa and serves the regions of Prescott-Russell, Ottawa, Lanark and Renfrew counties. You are expected to work from the office two days per week.
Responsibilities:
- Executive level administrative support to the Vice-President, Resource Development and Vice President Marketing and Communications, including office, financial management & information storage
- Support Senior Leadership Team (RD & Marketing and Communications) including office, financial management & information storage
- Liaise with and support volunteer committee(s)
Qualifications:
Education
- Post-secondary diploma in Office Administration or similar education and experience
Experience
- Minimum 3 years’ experience at a senior administrative level
Knowledge, Skills, and Abilities
- Strong organizational skills
- Strong interpersonal skills
- Strong communication skills, oral and written
- Excellent time management, planning skills and attention to detail
- Ability to maintain records
- Ability to work independently or as part of a team
- Ability to maintain confidentiality
- Ability to act as scribe at meetings
- Sound knowledge of MS Software Suite
- Accurate word processing skills
- Ability to utilize the internet and social media for news and information gathering
- Flexibility – occasional need to work offsite, outside traditional business hours
- If you are bi/multilingual or have unique skills you believe can enhance your candidacy, please share them with us.
Interested and qualified candidates are invited to submit a detailed cover letter and a resume indicating their interest in the role in confidence by April 26th, 2025.
Please quote the competition number 2025-05 when submitting your resume.
United Way East Ontario does not use artificial intelligence to screen, assess, or select applicants for the position.
United Way East Ontario encourages qualified candidates from diverse backgrounds, including those who may need accommodation, to apply to join our staff team. Please advise if you require accommodation throughout the recruitment process.
We thank all applicants for their interest but only those selected for further consideration will be contacted.
